Leading an international Expedition? Here’s a summary of what you need. More detailed instructions are below.

  1. Register with Chi Alpha here.
  2. Register and purchase insurance at wideopenmissions.org.
  3. Have each AGUSM account holder traveling with your team complete an AGUSM Travel Form here. Email these to expeditions@chialpha.com.

Important: This entire process should be completed by February 1 for Spring Break or April 15 for Summer!

Register with Chi Alpha

Team Leaders, the process of missions trip approval begins here. Team registration through Chi Alpha is only step one in a multi-step process. Once you’ve completed this step, an email will be sent to you with further instructions.

Please note that the entire process should be completed by February 1 (Spring Break teams) or April 15 (Summer teams). This process is how we protect our students and our ministry in the occasion of an emergency. It is not optional.

If you are traveling alone or with your family, you should also complete the trip form linked below.

Register Your International Trip

Please email any questions to expeditions@chialpha.com.

If you have international students going on missions trips, there are some steps they will need to take beforehand. Read more here.

Mandatory Team Insurance

AGWM Team

Important to Know

  • The entire process outlined below should be completed by February 1 for Spring Break teams and April 15 for summer teams.
  • There is no team member application fee.
  • Insurance is $4.50 per day, per person.
  • You will process your team with AGWM through wideopenmissions.org (after completing the online registration with National Chi Alpha).

Exceptions to the normal team process

  1. If your trip is over one month long, you must register as Maps Volunteers.
  2. If you are a credentialed minister traveling alone or with your spouse, you must register as a Short Term Minister Abroad (STMA).
  3. If you have a team of less than 3 members, or a family unit, you must register as Volunteers.

If you meet any of these criteria refer to the wideopenmissions.org teams page for how to register.

AGWM Team Process

  • Go to wideopenmissions.org.
  • The AGWM online process is where you will complete mandatory Assumption of Risk forms and purchase insurance.
  • When you complete the AGWM registration, you will receive an email from mapsteams@ag.org with the subject “Trip Request Approved,” after AGWM processes and approves your trip. Forward that final approval email to expeditions@chialpha.com.
  • Should you have questions or concerns, communicate with your AGWM team specialist directly. Should you need additional assistance, please email expeditions@chialpha.com.

Thanks for leading!

Non-AGWM Team

Important To Know

  • Save this information as a checklist and reminder.
  • It is expected that the entire process below should be completed by February 1 for Spring Break teams and April 15 for summer teams.
  • ALL Chi Alpha international missions teams are required to purchase insurance through Mission Assure. Exception: Teams working with Convoy of Hope do not need to purchase insurance with Mission Assure, as you will purchase your insurance directly through Convoy of Hope.
  • The Mission Assure insurance is required even if the ministry with which you are working has its own separate required insurance.
  • Insurance is $4.50 per day, per person.
  • There is no team member application fee.

Step 1: Obtain AGWM Consent

AGWM consent is protocol for all missions teams not working with an AGWM missionary. It is designed to protect both Chi Alpha and AGWM from sensitive, on-the-field issues that would be otherwise unknown to our Chi Alpha leadership. On rare occasions, teams could be asked to amend their trip itinerary in light of ongoing situations.

This is not a “control” issue, but rather a responsibility issue for the leadership of our worldwide movement. AGWM knows things that we can’t, and their insight is valuable.

Therefore, the National Chi Alpha Ministry Center needs the following information from you to obtain this consent:

What we need from you

  • A letter of invitation from the missionary or ministry with whom you will be working. This is usually an email.
  • A Completed U.S. Missions Overseas Travel Form if you are a U.S. Missions account holder. You can download the form here.

Note: We will email U.S. Missions Overseas Travel Form directly to each U.S. Missions account holder listed on your team sheet (CMITs, MAs, and Nationally Appointed Missionaries). Both of these items should be emailed to expeditions@chialpha.com.

  • You will be notified once AGWM consent has been given.

Step 2: Purchase insurance directly with AG Financial/Mission Assure

After receiving AGWM consent, you will purchase insurance directly with AG Financial/Mission Assure unless you are working with Convoy of Hope. These teams will purchase insurance through Convoy of Hope.

AG Financial/Mission Assure gives thorough instructions in a three-minute video on their website. They cover everything you need to know about completing Assumption of Risk forms and purchasing insurance. Save yourself some headache and watch the video.

The video can be found at agfinancial.org.

Step 3: Send Insurance Confirmation to Chi Alpha

  • Once you’ve purchased your insurance, you will receive a payment confirmation email from AG Financial. Please forward that email to expeditions@chialpha.com.

Helpful Suggestion

Often, we want to give students as much time as possible to commit to a trip and raise funds (which is the real indicator of whether they will go or not). This can also cause us to begin the application process later than expected. Go ahead and process those team members, especially U.S. Missions Account holders, that have committed early. If other students join later, they can be processed as a separate team. It doesn’t matter to AG Financial that they are part of the same actual team.

Please email expeditions@chialpha.com if you cancel your trip or add any AGUSM account holders to your trip.

Thanks for leading!

AGUSM Travel Form

AGUSM requires all national missionary account holders to submit an Overseas Travel Form to leave the United States for any ministry related purpose. This includes nationally appointed missionaries, missionary associates, CMITs, and anyone else who may have a national missionary account. You will need to submit a separate form for each account holder traveling with your team. Married couples can share a single form if they have a single missionary account. Please download the form here and email completed forms to expeditions@chialpha.com.

AGUSM Travel Form

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